Administration

User management

NOTE: Multiple users are not supported in Level 1, and the User management is only visible for users with the Admin role.

Within a tenant you can add users, remove them or change their rights. Navigate to the User management by clicking on the hamburger menu ≡ on the top left. A drawer menu shows up.

Under User management you will find information about all users that are assigned to the current tenant.

Invite a new user

If you want to add a new user to your tenant,

  • Click on Create new user connection.

  • Enter the Email address of the user you want to invite.

  • Assign the desired Roles by clicking on the red plus and selecting the respective role. You can assign as many roles as you like.

  • To send the invitation, click on SAVE.

The user will now automatically receive an email in which he must confirm his address to create his account.

Remove a user from a tenant

If you want to remove a user from a tenant, remove all roles assigned to him.

User roles

There are different user roles in Rubens Admin. Here you can find an overview of the most importent rights.

Admin
Catalog Manager
Catalog Meta Manager
Statistics Data
Price Manager
Marketer

Tenant

View tenant analytics

x

x

User management

x

Tenant payment

x

Catalogs

View catalogs and their related content such as products

x

x

x

x

Create catalogs and release draft catalogs

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x

Modify catalog information like name, description, etc.

x

x

Products

Create products

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x

x

Modify product information like name, description, etc.

x

x

x

x

Modify the product configuration script

x

x

Components

Create components and modify the component definition script

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x

Modify component information like name, description, etc.

x

x

x

Materials

Create materials and modify the material shadings

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x

Modify material information like name, description, etc.

x

x

x

Textures

Create or modify textures

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x

Meshes

Create or modify meshes

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x

Tags

Create tags

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x

Modify tag information like name, description, etc.

x

x

x

Rendering and 3D exports

Request renderings and 3D exports in Rubens Admin

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x

Prices

Create or modify catalog prices

x

x

User settings

Manage your personal settings like name, email address and password. When you are logged in, there is an avatar icon in the top right corner. Click on the icon, then on your email address to open the user settings of your account.

Edit personal data

Under User profile, enter First name and Last name and click SAVE to save your changes. DISCARD will reset your changes.

In this section you can also find the information when your account was registered and when you logged in the last time.

Change email address

Under Change email address, enter the new email address and your password and click CHANGE. You will receive an email when the email address was successfully changed.

Change password

Under Change password, you have to enter the Old password and New password and click SAVE PASSWORD.

Delete user account

If you want to delete your user account, navigate to the Floorplanner user settings and click DELETE ACCOUNT. You will not be able to undo this action. Please be aware that access to Rubens Admin and Floorplanner will no longer be possible afterwards.

Tenant settings

Rubens settings

The Rubens configurator has several properties that can be set and change the appearance. This includes, for example, showing and hiding the AR button or setting an initial floor material. You can find the full list of properties here.

You can change the Rubens configurator settings in your tenant account by following these steps:

  1. Click on the hamburger menu ≡ on the top left. A drawer menu shows up. Now click on Tenant settings.

  2. Inside the Tenant settings page, you will see a selected configurator ID. If the tenant account has multiple configurators, you can switch between them using a select box.

  3. Now you have the chance to either use the adapt the Rubens settings in the editor or the advanced mode. From a functional perspective there is no difference between both modes but the editor gives you the chance to adapt the settings with a user interface including a description for the settings.

Editor

You need to be Admin inside the tenant to be able to edit the feature flags menu in the editor. The editor consists of a list of all available settings for Rubens. Clicking an option from the list opens a form with a description of the flag and the corresponding input to adapt the settings. Via the preview dropdown on top of the options list, you can see how the set flags influence the configurator. You can search for items in your catalogues and use those for the preview.

If the set option meets your expectations you can save the settings. This automatically sets the option for all your configurators globally on the configuratorId level! So you should be cautious and always use the preview before actually saving the settings.

If you updated a setting and saved it, the corresponding flag is highlighted green in the list. If it is indicated as grey, this means that the default for it is set.

You can filter and search for specific flags in the component on the left side of the screen.

Special cases inside the Editor

customTutorials: You can create entries for customTutorials via the UI inside the editor. To create a new entry, select the language from the dropdown for which you want to create a custom tutorials entry and click Add custom tutorial. Inside this new form, you can paste in a link, label and description. For links, we support embed links from supademo and youtube. The label entry is used inside the bubble of the tutorials overlay in the configurator. The description is optional and not displayed in the configurator UI. Via the platform parameter, you can define if the tutorial is a mobile or a desktop tutorial and hence will only be shown on the corresponding devices. Dropdown scope defines if the content is displayed as a configurator tutorial or as a room designer tutorial. After saving the changes, the tutorials will be displayed in the configurator for the configuratorId, provided you activated helpcenter parameter for the corresponding scope to true. You can check that in the editor when selecting the entry helpcenter.

Advanced mode

  1. Type the settings in the text area on the page. The input has to be valid JSON, see our examples here. To see how it will look, there is a RELOAD PREVIEW button to reload the displayed configurator with the new settings.